Prepare an employee’s annual wage and tax statement with our W2 generator. Bring the employer’s reconciled payroll totals, enter the information in the guided editor, and check each copy before downloading.
What You Need Before You Start
- Employer legal name, address, and employer identification number (EIN).
- Employee name, address, and Social Security number from authorized payroll records.
- Annual wages and federal, Social Security, and Medicare withholding totals.
- Applicable state and local payroll totals, benefits, and other reportable items.
Use only records you are authorized to prepare. Verify the year printed on the template; a template for a different year may have different boxes or instructions.
Review Your W-2 Details
Compare every wage and withholding box with the employer’s year-end payroll reports. Different wage boxes can have different totals; do not copy one gross-pay number into every box. Check the tax year printed on the template before entering information.
How the Generator Works
- Choose the correct form and check its year.
- Enter details from your actual records in the guided editor.
- Review the preview and correct any errors.
- Confirm your review, then pay to download the completed PDF.
Entry and preview are free. See document pricing before checkout. Tax calculation and e-filing are not included. Downloading does not file a return.
W-2 Generator Questions
Does the W-2 generator calculate annual taxes?
No. Enter amounts already calculated and reconciled in your payroll records. The editor organizes your entries on the form.
Can an employee create a replacement W-2 here?
Employees seeking a missing or corrected W-2 should contact their employer. This editor is for employers and authorized preparers working from actual records.
Does downloading file my W-2?
No. Downloading does not submit a W-2 to the Social Security Administration or any tax agency. Follow the official instructions for filing, recipient copies, and Copy A printing restrictions.
Choose a Related Generator
Need a payroll statement? Use the paystub generator. You can also browse all tax forms or ask our team for help.